Posted by admin on September 1st, 2009 |
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By John Ranson, Board of County Commissioners – August 22, 2009 Email
To all,
1) 2008 Audit-We just received our 2008 audit and received an ‘unqualified opinion’-the first since 2004. The numbers are clean and the audit firm was extremely complimentary and even went so far to say that we were her ‘star County’. There are a few comments and suggestions and we will have a follow-up meeting to implement the recommended improvements.
2) Mid Year Budget-Our mid-year budget adjustment also looks good. This has been a very difficult year for ‘revenue’ but I am at least comfortable that we will be able to put more reserves away this year than earlier anticipated. We will continue to hold off on the spending to make sure that we are safe at year end. I am not going to make bold predictions yet but feel strongly that we will put more than most people are expecting and more than enough so that we will not have to borrow money next year to make up for cash shortfalls. In a year when most counties are struggling in a very difficult economic environment, I am very proud to be part of this team that has been constrained.
1) 2010 Budget-we will be preparing the budget in the next month and will be looking at a ‘three year’ time horizon rather than one year at a time as they have in the past. It is essential that we plan and budget well into the future for ‘capital projects’ and stop building budgets based on overhead alone. With a very likely decline in ‘property assessments’ in two years, it is very important that we budget now and put the money aside to make up for any anticipated shortfalls.
2) Oil & Gas-we have had several productive meetings with LaPlata County, the Tribe and will have a meeting in mid-September with the Colorado Oil & Gas Commission. This is an area that Archuleta has missed out on a revenue stream that could be set aside for roads and/or a Justice Center that we will need in the future.
3) Use Tax Ballot Issue-we had a meeting with the Town this past Thursday and the BoCC convinced the Town that this November is not the time for this vote. There is no organized effort to pass this and anything with the word ‘tax’ will fail without a concerted campaign effort. At this point, there are no other issues on the ballot so this one issue would have cost the County $30,000 plus thus we will not be moving forward at this time.
4) Tax Protests-at this point, there are 397 tax protests and we will be bringing ‘independent referees’ from LaPlata to hear these cases. Many other counties use referees and we believe that this process will provide a more neutral and professional panel to hear these cases. We do not want to be viewed as trying to ‘protect County revenue’ and would prefer trained professionals to hear these cases and then present their findings to the Board of Equalization (the BoCC).
5) Roads Tax Force-we had our second ‘road meeting’ and was disappointed that only 20 residents showed up. Input is being taken now the Task Force to make proposals for 2 to 3 projects for the Summer of 2010. We will need that info by November so we can complete the engineering in time.
6) Park Avenue-I want to thank Ken Feyen(our new Publics Works Director). Park will begin paving next week and is well ahead of schedule. This has been done in a very professional way with emphasis on building the infrastructure so that the road will last(ie drainage and base).
7) Road Financial Plan-we are looking to the future in planning for the Roads. The Task Force is looking at new projects (Road Capital Improvement) but also a ‘beefed up’ maintenance schedule(1A and Road & Bridge budget). It is important that we plan for both from a financial perspective.
8) Cell 3-we accepted bids and are moving forward with the Landfill. It is hopeful that we will be done this Fall. It is essential that this project is completed so we can move forward with implementing the ‘Nuisance Ordinance’.
9) Housing Authority-Clifford has been instrumental in taking over duties after Gene Crabtree passed away. The County is pursuing our own Housing Agency that will help to clean up past financial problems and allow the opportunity to receive more Federal money for ‘affordable housing projects’.
10) Sales Tax-sales tax was down in June (received in August) by 8.23% For the year, we are down 7.71%. Don Warn has been very good in his projections as the County is only down 1.06% for budgeting purposes. All of the decline is in the ‘home construction’ industry and the retail shops that cater to the construction industry. All other categories seem to be holding up well.
11) Treasurer’s Office- we had the software company come back for three days and 99% of the problems are cleared up and we are getting the financial information to help us plan and make informed decisions. I would like to thank Betty and her staff for the hard work and hours put in to get these problems resolved. The previous software provider was less than helpful in helping to make this a much more smooth transition.
12) Locals Preference-the BoCC passed a local preference earlier this year for 10% on non-capital purchases and just passed a 2% preference for ‘Capital Projects’. This was a very difficult decision for me. I am very much in favor of helping our local employers but we do not have many (possibly 2) companies located here who can handle large projects. 2% can cost us (taxpayers) $40,000 to $50,000 per project. A clause was added which allows the BoCC to remove this if a particular bid would put us at a disadvantage prior to bids going out. That flexibility swayed my vote. We do not want to get into the position where we only receive one or two bids. On Park Avenue, we received six and on the landfill, we received five. That is key to holding costs down.
13) Piedra Road-the Forest Service will not have funding available to help with this project until 2013. However we did get this project on the ‘Senate Earmark’ list which is only one of five projects on that list. If the Federal government keeps ‘doling money out’, there is a chance we will get this project funded (CDOT is helping us also).
I hope all of you are having a good Summer. It is going by way too fast but am looking forward to Fall weather. In closing, I am very encouraged with the County’s progress heading into 2010. There are still many obstacles to overcome and bad habits to break but we continue to ‘chip away’.